Terms of Service

Effective 1 February 2025  •  Last updated June 2026
Contents
1. Acceptance of Terms 2. Description of Service 3. User Accounts 4. School Accounts 5. Individual Accounts 6. Acceptable Use 6A. Shared & Public Content 7. Content & Data Ownership 8. Privacy 9. Service Availability 10. Payment & Licensing 11. Termination 12. Limitation of Liability 13. Indemnification 14. Governing Law 15. Changes to Terms 16. Contact

1. Acceptance of Terms

By creating an account on Teacher Planner or by using the platform, you agree to be bound by these Terms of Service ("Terms"). If you are registering on behalf of a school or institution, you confirm that you have the authority to accept these Terms on behalf of that organisation.

If you do not agree to these Terms, you must not use the service.

2. Description of Service

Teacher Planner (operated by EduBox Ltd) is a web-based platform that provides teachers and schools with tools for:

  • Creating and managing schemes of work and lesson plans
  • Running live teaching sessions with linked resources
  • Tracking homework completion
  • Managing seating plans and classroom layouts
  • Organising to-do lists and professional tasks
  • Managing class rosters and student information
  • Department-level collaboration and resource sharing

The service is provided "as is" and is continually being developed and improved.

3. User Accounts

  • You must provide accurate and complete information when creating an account.
  • You are responsible for maintaining the confidentiality of your password and for all activity that occurs under your account.
  • Each user must have their own account. Account sharing is not permitted.
  • Each email address may only be associated with one account.
  • You must notify us immediately if you suspect unauthorised access to your account.
  • You must be aged 18 or over and employed in (or training for) an educational role to use this service.

4. School (Institutional) Accounts

When registering as part of a school:

  • You must be a current employee of the institution you are registering with.
  • Your account must be verified by your school's administrator before you gain full access.
  • The school administrator is responsible for managing user accounts, including deactivating accounts when staff members leave the institution.
  • School administrators have visibility over user accounts and teaching data within their school for administrative purposes.
  • We may provide your school administrator with access to usage information to support their management of the platform.

5. Individual Accounts

  • Individual accounts are offered with a 90-day free trial.
  • During the trial, you have access to the full platform features.
  • After the trial period, your account will be suspended unless you purchase a licence.
  • We will notify you before your trial expires.
  • Data associated with expired trial accounts may be deleted after 30 days.

Data protection responsibilities for individual account holders

When you hold an individual account (trial or paid), you are the data controller for any personal data you enter into the platform, including student names and details. EduBox Ltd acts as a data processor on your behalf, but only to the extent that processing is carried out in accordance with these Terms. No separate Data Processing Agreement (DPA) is issued for individual accounts.

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as a data controller you are legally responsible for:

  • Checking with your school or employer that you are permitted to store student personal data on a third-party platform before doing so.
  • Establishing a lawful basis for processing student personal data (e.g. legitimate interests or compliance with a legal obligation), as required by Article 6 UK GDPR.
  • Conducting a Data Protection Impact Assessment (DPIA) where required — in particular before using features such as seating plans that involve systematic processing of personal data relating to pupils (Article 35 UK GDPR).
  • Ensuring students' data is not retained longer than necessary, and that it is deleted when no longer needed.
  • Notifying the ICO (or your school's Data Protection Officer) of any personal data breach involving student data that you have entered into the platform, where required by law.

EduBox Ltd accepts no responsibility for any data protection breach, ICO enforcement action, regulatory penalty, or other liability arising from an individual account holder's failure to comply with their obligations as a data controller under UK GDPR or any applicable data protection law.

6. Acceptable Use

You agree to use Teacher Planner only for its intended educational purpose. You must not:

  • Use the platform for any unlawful purpose or in violation of any applicable laws
  • Upload content that is offensive, defamatory, or infringes intellectual property rights
  • Attempt to gain unauthorised access to other users' accounts or data
  • Use the platform to store sensitive personal data beyond what is necessary for educational administration (e.g. do not store medical records, financial data, or other highly sensitive information)
  • Impersonate another person or misrepresent your affiliation with a school
  • Use automated scripts, bots, or scraping tools against the platform
  • Attempt to disrupt, overload, or interfere with the service
  • Share content with other users that you do not have the right to share, or that is unlawful or inappropriate (see Shared & Public Content below)

We reserve the right to suspend or terminate accounts that violate these rules.

6A. Shared & Public Content

The platform may let you share content you create — such as schemes of work — so that other users can view, preview, and copy it ("Shared Content"). The following terms apply whenever you choose to share content publicly.

Your responsibilities when sharing

By submitting content to be shared publicly, you confirm and warrant that:

  • The content is your own original work, or you otherwise have all rights and permissions necessary to share it.
  • It does not contain third-party copyrighted or licensed material — such as exam-board materials, textbook extracts, images, or other teachers' work — used without permission.
  • It does not contain personal data relating to students or any other individual.
  • It is lawful, accurate to the best of your knowledge, and appropriate for a professional educational setting.
  • It is not offensive, defamatory, discriminatory, misleading, or otherwise harmful.

Licence you grant

When you share content publicly, you grant EduBox Ltd and other users of the platform a non-exclusive, royalty-free licence to view, store, copy, adapt, and use that content within the platform for educational purposes. You remain the owner of your content, and you can request that your shared content be removed at any time.

Review is not endorsement

Shared content is checked by us before it is made available to other users. This review is a basic suitability check only — it is not a guarantee of accuracy, quality, or that all rights have been cleared. You use shared content created by others at your own risk and remain responsible for ensuring it is suitable and lawful for your own use.

Reporting and removal

  • Any user can report shared content they believe breaches these Terms, using the reporting tools provided in the platform.
  • We may remove any shared content from public view at any time, with or without notice, at our discretion.
  • If content you shared is removed, your own private copy is unaffected; we will normally notify you of the removal and the reason.
  • Repeated or serious breaches of these rules may result in suspension or termination of your account.

Copyright complaints

If you believe content shared on the platform infringes your copyright or other intellectual property rights, please contact us at support@teacherplanner.uk with a description of the work, the location of the infringing content, and your contact details. We will review and, where appropriate, remove the content promptly.

7. Content & Data Ownership

Your data belongs to you. We do not claim ownership of any content you create or upload to Teacher Planner.
  • Your content: Schemes of work, lesson plans, homework tasks, session notes, and any other teaching content you create remain your intellectual property (or your school's, per your employment terms).
  • Our licence: By using the platform, you grant us a limited, non-exclusive licence to store, display, and transmit your content solely for the purpose of providing the service to you. This is separate from the wider licence you grant when you choose to share content publicly (see Shared & Public Content above).
  • Data portability: You can export your data at any time. Schools can request a full data export.
  • On deletion: When you delete content or close your account, we permanently remove your data from our systems within the timeframes described in our Privacy Policy.

8. Privacy

Your use of Teacher Planner is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal data. By using the service, you acknowledge that you have read and understood the Privacy Policy.

For schools, our Privacy Policy includes details on data controller/processor roles and how to request a Data Processing Agreement.

9. Service Availability

  • We aim to provide a reliable and available service, but we do not guarantee 100% uptime.
  • Planned maintenance will typically be carried out outside school hours (after 6 PM GMT on weekdays, or during weekends and school holidays).
  • We will endeavour to give advance notice of planned maintenance that may affect availability.
  • We are not liable for interruptions caused by factors outside our control, including internet outages, hosting provider issues, or force majeure events.

10. Payment & Licensing

  • School subscriptions and individual licences are offered on terms communicated at the point of purchase or agreement.
  • Individual trial accounts are free for 90 days. After the trial, continued use requires a paid licence.
  • Prices and payment terms may change. Existing subscribers will be given at least 30 days notice of any price changes.
  • Refunds are handled on a case-by-case basis. Contact support@teacherplanner.uk for refund requests.

11. Termination

By You

  • Individual users can request account deletion at any time by emailing support@teacherplanner.uk or through the Data Protection page.
  • School administrators can deactivate or remove staff accounts at any time.
  • Schools can terminate their subscription by contacting us. Data will be deleted within 30 days of the termination request.

By Us

  • We may suspend or terminate your account if you breach these Terms.
  • We may suspend accounts that have been inactive for more than 12 months, with prior email notice.
  • In the event we discontinue the service entirely, we will give at least 90 days notice and provide data export facilities.

12. Limitation of Liability

To the fullest extent permitted by law:

  • Teacher Planner is provided "as is" without warranties of any kind, express or implied.
  • We do not warrant that the service will be uninterrupted, error-free, or free of harmful components.
  • EduBox Ltd shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of the service.
  • Our total liability for any claim arising from the service shall not exceed the amount you have paid us in the 12 months preceding the claim (or £100, whichever is greater).

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded by law.

13. Indemnification

You agree to indemnify and hold harmless EduBox Ltd and its officers, directors, and employees from any claims, losses, or damages (including legal fees) arising from your breach of these Terms or your misuse of the service.

14. Governing Law

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

15. Changes to Terms

We may update these Terms from time to time. If we make material changes:

  • We will notify all registered users by email at least 30 days before the changes take effect.
  • We will update the "Last updated" date at the top of this page.
  • Continued use of the service after the effective date constitutes acceptance of the revised Terms.

If you do not agree to the updated Terms, you should stop using the service and contact us to close your account.

16. Contact

If you have any questions about these Terms, please contact us:

EduBox Ltd

support@teacherplanner.uk

Contact Us page